2025 Procession Application -


PROCESSION PARTICIPANT APPLICATION

Thank you for taking the time to apply to be a Procession Participant at the 2025 Muertos Fest at Hemisfair. We encourage you to apply early for the best chance at securing your spot. We will have a limited number of spaces available and may not be able to accept everyone who applies.

The Muertos Fest Procession is an opportunity for community members to honor their loved ones who have passed through participation in a procession that travels through the festival grounds. As the Procession travels throughout the walkways of Hemisfair, no motorized vehicles will be allowed. Every Procession Participant will walk in honor of a person or group of people who have passed on. We are open to a variety of entrants and encourage innovative forms of expression -- hand carried or wheeled altars, people-powered alebrijes or skeleton puppets, school or organizational groups, performance groups, etc.

All accepted entries will be expected to participate in both processions (Saturday, October 25, 2025 at 7pm and Sunday, October 27, 2025 at 3pm). 

This Procession is not an opportunity for advertising or promotion.

Please read all Procession Participant Policies below before filling out the application. 


GENERAL INFORMATION
Festival Dates: Saturday, October 26, 2025 and Sunday, October 27, 2025
Festival Hours: Saturday from 10am to 11pm and Sunday from 12pm to 9pm
Procession Times: Saturday, October 25, 2025 at 7pm and Sunday, October 27, 2025 at 3pm

EVENT LOCATION
Hemisfair, 630 Nueva St., San Antonio, TX 78205

TIMELINE
Application deadline: Friday, August 29, 2025*
Notification of all participants in the Muertos Fest at Hemisfair Procession by Wednesday, September 10, 2025
*Please note applications will be accepted on a rolling basis so the earlier you apply, the better chance you have to be accepted. 

PROCESSION PARTICIPANT CATEGORY DESCRIPTIONS

  • Schools
  • Organizations 
  • Families
  • Large Walking Group: Walking group with 20 or more participants with an altar
  • Small Walking Group: Walking group with 1-19 participants with an altar 
  • Community Performance Group: Walking group with dance/performance
  • Puppets
  • People-Powered Alebrijes
  • Other: We are open to other ideas -- please be clear in your description and let us know what you would like to do. 


SPACE IS LIMITED
*SUBMITTING AN APPLICATION DOES NOT GUARANTEE PARTICIPATION. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.*

Participation is not confirmed until you have received notice of your selection as a Procession Participant and your release form has been submitted AND you have received a confirmation email from Día de los Muertos at Hemisfair. All participant groups will be expected to have at least one representative attend a planning meeting as well as a walk through, and comply with all festival and venue requirements.

For questions regarding the Procession, please email procession@muertosfest.com.

APPLICATION

All fields with an asterisk (*) are required fields.

Organization or Family Name (Name to be listed on your Procession Banner):
Please consider how you would like to be represented on your procession banner. Please be concise and clear as to who you represent.
Name of the deceased person (or people) who your group will walk in honor of (also to be included on the banner):
Bio/Description of the deceased person (or people) who you are honoring
Please tell us about the person/people you are honoring. Feel free to include why you are choosing to honor them and/or a short biography of their life. If selected, this biography may be used in festival programs/website/app as well as provided to KSAT television for use in their on air coverage of the procession.
Point of Contact First Name
Point of Contact Last Name
Point of Contact Phone Number
This contact phone number will be used for direct communication in preparation for the festival. Organizers may call or text this number to remind about upcoming deadlines, meetings, and festival information.
Point of Contact Email
This email address will be used for direct communications in preparation for the festival. Information about meetings, deadlines and important procession details will be shared through this method of communication.
Applicant (group/organization/family/self) Address 1
Applicant (group/organization/family/self) Address 2
City
State
Zip Code
Procession Participant Category
Please give a brief, two to three sentence bio describing your group/organization/family/self:
Provide a detailed description of your entry.
Please describe what your participation in the procession would look like. Consider what audience members will experience, if you will have audio/visual elements, how big your group will be, if music will be played, and how you will add a light element for the Saturday evening procession.
Estimated number of walkers, dancers, general participants, wagons, altar.
Please be specific (For example: 20 dancers, 4 puppets, one wagon carrying an altar, with audio equipment and music playing.)
Provide photos of your group in action or inspiration photos for the altar/entry that you will be creating.
(MAX SIZE 1MB)
These photos will be used for promotional purposes and to identify your group on the official Muertos Fest Event App. These will also be provided to KSAT television for use in their on air coverage of the procession.
Will your entry feature music or sound?
If your entry will feature music or sound, please describe:
Has this Group/Organization participated in any way at Día de los Muertos at Hemisfair Procession previously?

Website/Social Media Information - The social media section applies to groups and performers who have public social media pages. Individuals or families do not need to share their personal social media and may leave this section blank. 

Website (this can be your most used social media address)
Facebook page (include entire link ex: https://www.facebook.com/muertosfest)
TikTok page (include entire link ex: https://www.tiktok.com/@muertosfest)
Instagram page (include entire link ex: https://www.instagram.com/muertosfest)