FOOD VENDOR POLICIES
Upon approval of Application, applicable health and fire permits will be issued.
1. Applications are vetted by Committee for approval.
2. Día de los Muertos at Hemisfair/Galaxy Productions LLC. henceforth known as the “Festival” will provide you with an 8' x 8' space or an 8' x 12' space within the festival footprint if your application is accepted. Booth location is determined by the festival Committee.
3.All food items sold MUST be made by the approved applicant assuming the space. If your application is accepted, you cannot sell your booth space to a different vendor.
4. Approved vendors must comply with all venue rules and health/fire code regulations. For temporary food event licensing FAQS, please visit: https://www.sanantonio.gov/Health/FoodLicensing/Mobile/TemporaryFoodEvent
5. Approved prepackaged food vendors must comply with all venue rules and health/fire code regulations. Please click this link for a summary and definition of Texas Cottage Food Laws: https://texascottagefoodlaw.com/sb-572-summary/
6. No beverage sales of any kind are allowed at food booths.
7. Each food booth will only be allowed to sell (1) main menu item and (1) side, unless otherwise approved by the festival Committee. Only pre-approved menu items will be allowed to be served at the festival. If it is determined by the Event Coordinator that item(s) sold are not listed and/or approved, vendor will be asked to remove the item(s) and/or leave without a refund, as well as losing the privilege to apply for future Dia de los Muertos at Hemisfair festivals.
8. The Festival will provide access to power at or near your booth space location. Each vendor space location will have access to at least (1) 30 amp outlet(s).
9. All approved food vendors are responsible for their own tables, chairs, electrical cords, and lights, etc.
10. All approved food vendors are responsible for any merchandise or supplies that they bring to the Festival. All approved food vendors are responsible for any damages or missing items that are assigned to them by the Festival. The Festival is NOT responsible for any lost or stolen merchandise.
11. All approved food vendors are responsible for loading in and out during scheduled times. Access to drive onto the festival grounds will be limited and subject to advance with the production manager of the Festival. There will be no access to drive vehicles into the festival footprint outside of these pre-scheduled times. All approved food vendors are encouraged to have carts or other means to transport items.
12. All approved food vendors are responsible for disposing of their own trash/recyclables/grease and leaving their space in the condition it was received. All cardboard box trash MUST be broken down and flattened before throwing away in the festival dumpsters. There will be a grease trap and dirty water container located on the festival grounds for food vendors to dispose of dirty water and grease/oil (dirty water is not allowed to be dumped in any drain at Hemisfair and grease/oil is not allowed to be dumped in the festival dumpsters). All approved food vendors that leave trash and waste at your booth location or do not follow the policies for grease/oil and dirty water, will be charged a clean-up fee of $250 and may be subject to determination of non-admittance into future Dia de los Muertos at Hemisfair events.
13. Upon approval, details to make your booth payment will be e-mailed to you at the address provided.
14. If approved, payment must be received no later than Monday, August 11, 2025, by 11:59 pm.
15. All food vendors must hold a comprehensive General Liability Insurance policy with limits not less than one million dollars ($1,000,000) each occurrence.
16. ALL accepted food vendors are required to submit a COI (certificate of insurance) listing the following as additionally insured:
Galaxy Productions LLC
314 El Paso St.
San Antonio, TX 78207
If you do not have a liability insurance policy that meets Hemisfair/City of San Antonio minimum standards (1M general liability), you may purchase temporary insurance by following this link: https://securevendorinsurance.com/Kalif
17. Please sign below to acknowledge that you have read and accept the Food Vendor policies and release*
I/We understand the responsibilities and liabilities associated with participating as a food vendor at the Dia de los Muertos at Hemisfair on October 24-26, 2025 (the "Festival"). I/We agree to release and hold harmless, SATX Inner City Development, Galaxy Productions LLC, the Festival, and any of their employees, volunteers, artists, agents or other organizers, and the owners or management of the grounds or location where this event is held, from any loss, damage, claim, or injury resulting from participating of the above entry in this event. I/We are aware that our group/business is responsible for any damages or missing items that are assigned to us by the Festival or that are brought with me/us to the Festival. This release is granted on my/our behalf and any minors participating in the Festival for which I am the legal guardian, caretaker, or are otherwise in my custody or care at the event. The Festival reserves the right to reassign exhibit/vendor space so as to ensure the safety and/or convenience of the Festival participants. The Festival reserves the right to exclude any company or individual from participation. I/We specifically grant, SATX Inner City Development, Galaxy Productions LLC, the Festival, and any of its assignees all rights and interests in photographs, videos and other depictions of the Altar and Participants arising out of the participation in Dia de los Muertos at Hemisfair, also known as Muertos Fest. I/We understand that said depictions or reproductions may be used in various types of media, advertisements, and promotions although this language shall in no way limit other uses. Participants acting as a group may sign the same waiver.
